QDMS – Quality Document Management System

QDMS – Quality Document Management System

QDMS (Quality Document Management System) is a web-based integrated management system designed to automate activities required by various management system standards, such as ISO 9001, ISO 14001, OHSAS 18001, ISO 22000, ISO 27001, and more. It enables the creation of the required documentation infrastructure and facilitates the execution, tracking, and reporting of related activities.

Key Features:
1. User-Friendly Interface: Simple and easy-to-learn interface for all modules.
2. Multi-Language Support: Works in multiple languages and allows customization according to corporate jargon.
3. Browser Independence: Accessible through Internet Explorer, Chrome, Firefox, and other browsers.
4. Mobile Access: Available on mobile devices, including iPads and smartphones.
5. Cloud Access: Web-based system allows access from any location.
6. Easy Deployment: Quick and easy implementation, with data import and integration with corporate systems.
7. Customizable & Adaptable: Can be adjusted for changing workflows and data needs through parameterization.
8. Workflow Automation: Supports email-driven workflows with tracking, reporting, and escalation of delayed tasks.
9. Action & Task Management: Monitors and alerts users on deadlines and delays via email.
10. Minimal Data Entry: Allows users to start processes with minimal input and complete them over time.
11. Knowledge Base: Acts as a corporate memory, maintaining records of activities and generating reports.
12. Data Security & Role-Based Access: Access control is provided based on user roles and permissions.
13. Reduced IT Dependency: Version updates require only server-side installation, with no client-side installations.

Technology & Accessibility:
Development: Built using Microsoft .NET technology, offering a 100% web-based experience.
Modular Structure: Core modules include System Setup (Basic Module) and Document Management, with additional modules activated as needed.
No Local Installation Required: Users can access the system directly through browsers without any software installation on their local machines.
Cross-Site Access: Enables users from multiple locations to access the system remotely with secure internet connections.
Email Integration: Supports SMTP/POP3 email integration to notify users of actions and tasks.

Available Modules:
1. System Infrastructure Definitions (Base Module)
2. Document Management
3. Internal Customer Complaints Management
4. External Customer Complaints Management
5. Corrective and Preventive Actions (CAPA)
6. Audit Activities
7. Survey Operations
8. General Action Tracking
9. Management Review
10. Training Management
11. Calibration Management
12. Environmental Dimensions and Impact (Environmental Risk Analysis)
13. Occupational Safety Risk Analysis
14. Suggestion System
15. Process Management
16. Performance Management (Quality Objectives)
17. Material Safety Data Sheet (MSDS)
18. IT Asset Risk Management

Automation & Reporting:
Workflow Automation: Tasks and actions are tracked via automated workflows supported by email alerts.
Reports & Analytics: Offers detailed reports, charts, and dashboards for data analysis.
Email-Driven Actions: Users can complete tasks directly via email links.
Multi-System Integration: Supports integration with corporate information systems for seamless operation.

Benefits:
Time & Resource Savings: Enhances communication and coordination among units, individuals, and stakeholders.
Increased Productivity: Automates routine tasks and provides centralized control of multiple management systems.
Compliance & Audit Readiness: Ensures compliance with industry standards (like ISO) and supports audit processes.
Adaptability: Highly flexible and can be customized to meet evolving organizational needs.
Data-Driven Decision Making: Facilitates tracking, analysis, and visualization of data for better decision-making.

Conclusion:
QDMS is a comprehensive, modular, and flexible system that enables organizations to automate and manage multiple management system standards on a single platform. It supports document management, workflow automation, action tracking, and audit preparation, all while maintaining secure access and seamless system integration. This scalable and user-friendly system is suitable for businesses of all sizes and industries.