BEAM - Bimser Enterprise Asset Management and CMMS

Today's Competitive Conditions and the Importance of Maintenance Management
Today, competitive conditions are becoming increasingly challenging, and the market environment is turning more ruthless. Unlike 25 years ago, prices are no longer set by producers but by customers. Meanwhile, resources are depleting rapidly. These conditions are expected to become even more severe over time.

When a company is established, significant amounts of money are invested in facility and machinery/equipment. After this initial investment, large sums are also allocated for raw materials, labor, and materials. To continue production, these resources will be required continuously. But what happens after that? The company's net profit is calculated by subtracting production costs from the sales price. However, as mentioned earlier, it is not the company but the customer who determines the sales price.

The Importance of Effective Resource Management
While effective workforce and raw material resource planning can improve efficiency, is it sufficient? Certainly not. There is still one more critical area that, if managed successfully, can bring substantial savings to the business: the management of the machinery/equipment fleet and facility, which were established with significant investments.
The effective management of this machinery/equipment fleet can yield significant gains for the business. For example, extending the lifespan of even one machine by a year means postponing the need for a new investment, which provides great value to the company. Another benefit of effective maintenance management is the reduction of annual maintenance expenses.
Machines require spare parts to function properly. Without effective planning, two undesirable situations may arise: excess stockpiling of spare parts or unplanned production stoppages that prevent timely fulfillment of orders. Both situations lead to substantial losses for the business. Other significant losses can also be eliminated with effective maintenance management. For instance, the following questions point to areas where further improvements can be made:
• Am I using too few or too many resources in workforce planning?
• Am I allocating more resources than necessary for subcontractor services?
• How effectively am I tracking my machines' warranty periods and maintenance agreements?

Maintenance Management System as the Backbone of Productivity and Quality
In the production and service sectors, it has become evident that the foundation of a company's productivity and quality lies in its Maintenance Management System. Improving maintenance processes, which serve as the backbone of the business, is essential for enhancing quality and efficiency. Maintenance personnel possess significant knowledge about the assets within a company, especially regarding maintenance instructions. However, even the most experienced personnel may struggle to manage this information effectively. As a result, critical knowledge for the business is not shared properly, which poses a significant risk.

Challenges Arising from Asset Expansion
When a company's machine fleet or assets expand over time, it either has to hire new personnel or increase the workload on existing staff. If no new staff are hired, the increased burden on existing personnel often causes confusion in the flow of maintenance-related information. This confusion often marks the beginning of mistakes.

The Role of Digitalization in Maintenance Management
In today's Maintenance Management, it is no longer enough for personnel to simply know maintenance instructions and how to intervene during failures. Traditionally, such information was recorded in notebooks and forms. But as information accumulates, it becomes increasingly difficult to manage. When managers request reports on recorded information, delays occur even for basic reports, and they often doubt the accuracy of the reports.

Monitoring and Controlling Maintenance Costs
Another critical issue for businesses is tracking maintenance costs accurately. For an efficient operation, it is essential to monitor maintenance expenses in terms of both material and labor costs. Furthermore, it is crucial to analyze and minimize time, production, and work losses that are vital to the company.
For companies, it is also essential to track machine lifespans, MTBF (Mean Time Between Failures), MTTR (Mean Time to Repair), and machine efficiency through statistical analysis.

Introducing BEAM Maintenance/Asset Management System
Businesses that have adopted the BEAM Maintenance/Asset Management System are now running smoothly because...
BEAM is a system that enables healthier management of maintenance processes for all company assets, such as installed machinery, equipment, and heating/cooling systems. It helps ensure that maintenance tasks are performed on time, tracked effectively, and completed more economically.

BEAM’s Capabilities
With BEAM, you can manage and track the following maintenance processes:
• Breakdown Maintenance
• Preventive Maintenance
• Predictive Maintenance
• Planned Maintenance
• Manufacturing and General Shutdowns
These processes can be managed in a healthy, cost-effective manner.

Key Features of BEAM
1. Identifying the Root Cause of Failures
BEAM allows you to determine the reasons behind equipment failures.
2. Tracking Machine Lifespan and Costs
By comparing the purchase price of a machine with its maintenance and material costs, you can assess the machine's lifespan.
3. Preventive Maintenance Planning
BEAM identifies the required materials, labor, and equipment for preventive maintenance, thereby warning maintenance managers of potential bottlenecks.
4. Historical Reports
Reports detail which machine was maintained, by whom, for how long, on which shift, and using which spare parts. This builds a significant knowledge base that reduces response times to failures.
5. Integration with SCADA and Automation Systems
BEAM can integrate with predictive maintenance, SCADA, and automation systems to automatically create work orders.
6. Occupational Safety Measures
Occupational safety measures related to equipment maintenance can be tracked and managed within BEAM.
7. Advanced Analytics and Reporting
BEAM features over 200 reports and 7,200 graphical analyses to support data-driven decisions and continuous improvement.
8. Cost Monitoring and Reduction
o 15-30% reduction in maintenance costs
o 15-20% reduction in spare parts inventory costs
o At least a 25% reduction in downtime
o 40-80% reduction in failure frequency
Key Modules in BEAM
• Asset Registration Module
Records all technical and financial details of machines and equipment.
• Spare Parts and Materials Management
Tracks and manages the details of spare parts and materials.
• Maintenance Request and Work Orders
Tracks maintenance requests and generates work orders based on defined maintenance schedules.
• Maintenance Planning and Scheduling
Supports predictive, preventive, and periodic maintenance planning.
• Safety Management
Manages risk and safety measures during maintenance activities.
• Calibration Management
Tracks and manages the calibration of equipment.
• Reporting and Analysis
Provides advanced reporting capabilities, such as Machine History Reports, MTBF and MTTR reports, Breakdown Analysis Reports, and more. Business Benefits of BEAM
• 15-30% reduction in maintenance costs
• 15-20% reduction in spare part stock costs
• At least a 25% reduction in downtime
• 40-80% reduction in failure frequency
• Faster response times to breakdowns
• Accurate analysis of maintenance data, available on demand
• Enhanced corporate image during audits and inspections
• More efficient maintenance planning
• Reduction in production costs due to lower maintenance costs
• Improved training needs assessment for maintenance personnel
• Contributions to the company’s institutionalization efforts

With its diverse features, BEAM provides essential support for businesses pursuing Total Productive Maintenance (TPM) initiatives, helping make maintenance one of the most critical departments in the organization.